Boober Calendar Guide
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    Boober Calendar Guide


    Overview

    This guide explains how to connect your calendar (gCal, iCal, Outlook) to your Boober account.

    Connecting your calendar allows Boober to see when you’re available within the client's availability, so we can schedule interviews without the back-and-forth of figuring out when you’re free.

    It's important to note that connecting your calendar does not give Boober access to the details of your events. Your personal schedule remains private—we can only see when you’re busy or available.


    If your calendar isn’t connected, we won’t be able to identify when you're available for client interviews, and that means you might miss out on opportunities. 


    How You'll Benefit:

    • More interview opportunities matched directly with your available times.
    • Quicker scheduling without manual coordination.
    • Fewer conflicts and less back-and-forth communication.

    The 4 Steps to Scheduling on Boober

    1. Connect your calendar with using our step by step guides.
    2. Configure your availability so Boober knows when you are available for interviews and appointments.
    3. Preview your availability to ensure that clients are only presented with times for which you are available.
    4. Schedule interviews and appointments with Boober customers


    Step 1: Connect Your Calendar

    For a smooth experience, we highly recommend using your desktop instead of your phone to connect your calendar.

    You can read through the step-by-step guide or watch the quick walkthrough to connect your calendar.


    Google Calendar  

    Apple Calendar 


    Step 2: Configure Your Availability

    This calendar allows you to set your recurring availability. Think of it as your "weekly recurring schedule". 

    This calendar allows you to set your recurring availability. 

    • Use this calendar to define your weekly working hours and days off. 

    • By default, you are shown as available Monday–Friday, 8 a.m.–5 p.m. 

    • Each 30 mins time slot is represented with a box. 

    Your availability will initially look like this.

    Example: If on Mondays, you work 9 a.m.–6 p.m., rather than 8 a.m.–5 p.m. And, you have a standing commitment—say a 90-minute book club every Wednesday at 11 a.m.


    How to Mark a Recurring Time as Unavailable

    Example Schedule:

    • On Mondays, you're not available until 9am.
    • On Wednesdays, you're not available from 11am until 2:30pm.

    To close a time slot and make it unavailable, hover over a blue box and click the ✕. The box turns white (unavailable). Your changes are saved automatically.

    • 1st - update your availability on Monday.

    ​

     

    • Now, update your available on Wednesday.

    ​



    How to Mark a Recurring Time as Available

    Example Schedule: 

    • On Mondays, you're available until 6pm.

    To add a slot as open and make it available for customers, click a white box and it turns blue. Your changes are saved automatically.



    Step 3: Preview Your Availability

    The times shows on this calendar can be selected by customers for interviews and appointments.

    Availability Preview Calendar: This calendar gives you a week-by-week view of your actual availability, it  combines:

    1. The schedule you set in the Configuration Calendar, plus

    2. Busy events pulled from your connected calendar: Google Calendar, Apple Calendar, etc

    You can navigate through past and future weeks to see your available times. Navigate to past or future weeks to verify everything looks right.





    How to Understand Your Availability

    The numbered list below corresponds to the red number badges displayed in the images.

    1. Preview calendar shows that you're unavailable on Monday, April 28, from 8:00 a.m. to 9:00 a.m because that slot was closed for every Monday in the Configuration Calendar.

    2. You’re available on April 28, from 5:00 p.m. to 6:00 p.m., because that slot was opened in the Configuration Calendar.

    3. A blocked time from 11:00 a.m. to 12:30 p.m. appears on Wednesday, April 30 due to a personal event

    4. An additional unavailable block on Monday, April 28 is from an event on from the connected calendar.



    Your Calendar Events

    The unavailable times on your calendar will not be shown on the Configuration Calendar. However, the system identifies these as unavailable, and that will be reflected on the Preview Calendar. 


    Your personal events do not appear in the Configuration Calendar, but they are still respected in the Preview Calendar.




    Step 4: Schedule Interviews and Appointments on Boober

    When a Client interview gets scheduled for you:

    1. Confirm Your Availability

    • On Boober's mobile app you will receive a push notification

    • Based on your settings, you will also receive an SMS with a link

    2. Accept or Decline the Time

    After clicking "Confirm Availability" select an available option and click "Submit". Ideally you should be available for this interview, because the time-slot was scheduled based on your calendar availability.

    ​

    • If you are available, select "Yes, I'm available" and hit on Submit unavailable 

    • If you are not available at all, select "No, I'm not available" and hit on Submit unavailable 

    • When you select "I'm available, but at a different time", you could see the customer availability and suggest new interview time based on that.  



    3. Your Calendar is Automatically Updated

    If you accept the interview:

    • It will be added automatically to your Connected Calendar.

    • You will receive an email that contains the Meeting URL, where you will meet the Client.

    • The client will be notified about the interview with the Meeting URL